Consultation loop
Regular workforce insight, turned into relevant toolbox talks.
A recurring system for identifying what's happening on the ground and delivering the right safety message — so the consultation loop never stays open.
Set the cycle
- •Choose consultation frequency (weekly, fortnightly, monthly)
- •Schedule custom future cycles
- •Automated worker notification via SMS or email
- •No app download required for workforce
Ask anonymously
- •Short, focused surveys
- •100% anonymous responses
- •Capture risks, near-misses, and recurring concerns
- •Built-in warnings regarding immediate emergency reporting
See the patterns
- •Automatic result aggregation
- •Theme and trend identification
- •Compare themes by site or department
- •Minimum anonymity thresholds enforced (e.g. 5 responses)
- •Individual identities hidden from managers
Target the toolbox talk
- •Source-backed toolbox-talk drafts generated from dominant themes
- •Includes discussion points and worker questions
- •References recognised safety guidance
- •Prompts to check site-specific procedures
- •Manager review and editing workflow
Continue the consultation cycle
- •Record toolbox-talk delivery
- •Digital participation and acknowledgement tracking
- •Historical trend comparison
- •Demonstrate consultation loop closure to the workforce
Add-on · Incident Investigation
Incident loop
Close the incident loop from log to sign-off.
When an incident happens, VeraLoop walks you from initial log through root cause analysis, corrective actions, and compliant close-out — so the incident loop is never left open.
Investigation data is entirely separate from survey data. Named incident records, anonymous consultation responses — different loops, different data, same platform.
Log the incident
- •Capture incident type: near miss, first aid, LTI, property damage, dangerous occurrence
- •Set severity: low, medium, high, or critical
- •Record date, time, site, department, and specific location
- •Name persons involved — workers, contractors, or visitors
- •Document what happened in full
Trace the root cause
- •Structured 5-whys chain — from immediate cause to root cause
- •Each 'why' is prompted by the previous answer
- •All entries saved and timestamped
- •Supports regulator-ready investigation evidence requirements
Assign corrective actions
- •Add as many corrective actions as needed
- •Assign an owner and a due date to each action
- •Track status: open, in progress, complete
- •Investigation cannot close while actions remain open (override available)
Close out compliantly
- •Record regulator notification status
- •Add close-out notes and findings summary
- •Manager sign-off required to close
- •Closed investigations are read-only — audit trail preserved
- •Full record available for regulator requests